Payroll Audit ManagementLabour Code compliant

Find payroll compliance gaps before the inspector does

Payroll is where labour law meets money, and where the Labour Codes changed the most. ComplySmart audits your payroll against minimum wages, the new wage definition, statutory deductions and contributions, state by state.

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AI-powered compliance management tool•DPDP-aligned access control•ISO 27001 · SOC 2 Type II•4-week go-live
What it supports

What Payroll Audit Management supports

Check wages, deductions and contributions against the law. Here is everything it covers.

Minimum wage compliance

Wages checked against state minimum wages, VDA revisions and the national floor wage.

Labour Code wage definition

Salary structures tested against the 50% rule and its effect on PF, gratuity and bonus.

Statutory deductions

PF, ESIC, Professional Tax and LWF deductions and remittances reconciled.

Overtime and bonus

Overtime rates, bonus eligibility and payment timelines reviewed.

Gratuity and F&F

Gratuity provisioning, fixed-term gratuity and two-day full-and-final settlement checked.

Exposure report

Findings quantified by financial exposure with a prioritised remediation plan.

Capabilities

How ComplySmart does it

01

Minimum wage checks

Wages compared with applicable state minimum wages and the national floor wage.

02

Wage definition test

Salary structures tested against the 50% rule for PF, gratuity and bonus.

03

Deductions and contributions

PF, ESIC, PT and LWF deductions and remittances reconciled.

04

Overtime, bonus and gratuity

Overtime rates, bonus eligibility and gratuity provisioning reviewed.

Why payroll compliance audits matter under the Labour Codes

The uniform definition of wages raises the PF, gratuity and bonus base for many salary structures. A payroll compliance audit tells you the exposure and the fix before it becomes a back-payment with interest.

FAQ

Payroll Audit Management: questions answered

What does a payroll compliance audit check?+

Minimum wages, the wage definition, statutory deductions and contributions, overtime, bonus, gratuity and full-and-final settlement timelines.

Does ComplySmart integrate with our payroll system?+

Yes. ComplySmart integrates with HRMS and payroll systems so audits run on your actual data.

Can payroll registers be run instantly for an audit?+

Yes. Wage, deduction and overtime registers are run instantly from payroll data for the period being audited.

Are payroll documents pre-audited?+

Yes. Payroll registers, returns and declarations are pre-audited against minimum wage, wage definition and deduction rules.

Are minimum wage and VDA revisions updated automatically?+

Yes. Regulatory updates, including wage revisions, are live in ComplySmart as soon as they are notified.

Can we audit contractors' payroll too?+

Yes. Contractor wage records and challans can be audited through Vendor Audit Management. Book a live demo of ComplySmart.

Related ComplySmart modules

Audit Management →Vendor Audit Management →Labour Code Audit Management →

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ComplySmart module

Labour Law Compliance Management

One compliance management tool for every labour law obligation your organisation carries: Shops & Establishments, contract labour, factories, industry-specific Acts and EHS. ComplySmart maps what applies to each location, then triggers, assigns and escalates every task until it is done.

Most compliance tools stop at a reminder. ComplySmart is built as an end-to-end labour law compliance execution and management tool: it discovers obligations, creates the work, tracks it to completion and files the evidence against the obligation, so every location is audit-ready by default.

Hundreds of obligations across states, locations and contractors cannot be run reliably from spreadsheets and inboxes. A dedicated labour law compliance tool gives you one source of truth, ownership for every task and a live health score, so gaps surface before an inspector finds them.

What it supports

  • Statutory applicability mapping. Enter industry, headcount, state and workforce type; every applicable law, registration and renewal is mapped automatically.
  • Auto-triggered execution. Tasks are created, assigned to an owner and escalated when overdue, without anyone chasing on email.
  • State-wise obligations. Wages, hours, leave, holidays and returns follow each state's version of the law, location by location.
  • Labour Code compliant. Obligations, registers and return formats update as the four Labour Codes and state rules roll out.
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ComplySmart module

Audit Management

ComplySmart turns audits from a yearly scramble into a continuous process. Vendor, payroll and Labour Code audits run on structured checklists, findings become owned tasks, and every document is linked to the obligation it proves.

A report that sits in an inbox fixes nothing. ComplySmart links every audit finding to a remediation task and re-checks it, so audit readiness improves month after month instead of resetting every year.

What is compliance audit management software? It is a tool that plans, runs and tracks compliance audits, turns findings into remediation tasks and keeps the evidence trail. ComplySmart covers vendor, payroll and Labour Code audits.

What it supports

  • Audit checklists. Checklists provided for vendor, payroll, Labour Code and statutory audits, by state and industry.
  • Pull documents instantly. Registers, declarations, forms, licences and challans pulled against the checklist in one go.
  • Pre-audit of prepared documents. Prepared compliance documents checked before they are finalised, submitted or shown to an auditor.
  • Findings to tasks. Every finding becomes an owned task with a deadline and escalation.
  • Scores and trends. Audit scores roll into health scores for each entity, location and vendor.
  • Always-on audit mode. Evidence linked to obligations as it is created, ready for inspectors at any time.
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ComplySmart module

License Management

Expiring licences and lapsed registrations are among the most avoidable compliance failures. ComplySmart keeps every licence in one vault, tracks validity for every location and triggers renewal work well before the due date.

When you run hundreds of locations, licences expire every week somewhere. A central license management tool with expiry tracking is the only reliable way to keep every site legally operating.

What is license management software? It is a tool that stores licences and registrations, tracks their validity and runs renewals before they lapse.

Can ComplySmart read our existing licences? Yes. Document Intelligence extracts, classifies and files uploaded licences automatically.

Can we file licence applications from ComplySmart? Yes. Bizcomply provides integrated portal access for filing online licence applications and tracks them to approval. Book a live demo of ComplySmart.

What it supports

  • Central licence inventory. Every licence and registration by entity, location and type.
  • Expiry tracking. Validity dates monitored with renewal tasks created automatically.
  • Document AI. Upload a licence and its details are extracted and filed audit-ready.
  • Online applications with Bizcomply. File licence applications and renewals through integrated portal access.
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ComplySmart module

Internal Controls

Internal Controls gives labour compliance the rigour of a governance, risk and control framework: role-based accountability, ownership mapping, escalation matrices, a centralized repository, and registers and returns that are prepared, reviewed and evidenced.

Boards increasingly ask how compliance is controlled, not just whether it happened. A governance, risk and control tool gives them the answer: defined ownership, documented reviews, automatic escalation and evidence for every obligation.

What is a governance, risk and control (GRC) tool? It is software that defines who owns each obligation, how risk is measured and which controls ensure it is met, with evidence. ComplySmart applies GRC to labour law compliance.

What does the Internal Controls module include? Centralized Repository, Compliance Registers and Compliance Returns, plus ownership, escalation and audit-trail controls.

Does it help with statutory audits? Yes. Evidence is linked to each obligation, so audits draw on a complete trail. Book a live demo of ComplySmart.

What it supports

  • Ownership mapping. Every obligation has an owner, a reviewer and an approver.
  • Escalation matrices. Overdue items escalate automatically up the chain.
  • Maker-checker controls. Registers and returns reviewed before they are final.
  • Audit trail. Every action logged with who did what, and when.
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ComplySmart module

Reports

The Reports module turns everything ComplySmart executes into ready-made and user-designed compliance reports: status by entity, state and location, returns and remittances, licences and renewals, registers, audit findings, vendor scores and health-score trends for management and the board.

Most compliance teams spend days every month compiling status reports from emails and trackers. Because ComplySmart records every task, filing and document as it happens, reports are always current: they are generated from live data, not rebuilt by hand.

What compliance reports does ComplySmart provide? Compliance status, statutory returns and remittances, licences and renewals, registers, audit findings, vendor scores and board-level health-score MIS, by entity, state, location and vendor.

What it supports

  • Compliance status reports. Completed, pending and overdue obligations by entity, state, location and law.
  • Returns and remittance reports. Filed, pending and overdue returns, plus PF, ESIC, PT and LWF remittance status.
  • Licence and renewal reports. Licences by validity, upcoming renewals and lapsed registrations per location.
  • Audit and vendor reports. Audit findings, remediation progress and vendor scorecards with trends.
  • Management and board MIS. Compliance health score trends, Red-zone locations and top risks for leadership.
  • User-designed AI reports. Describe any report in plain language and ComplySmart AI builds it from live data.
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ComplySmart module

Compliance Team Management

Compliance Team Management gives compliance heads control over who does what, across every entity, state and location. Set up roles and user-based access, allocate tasks, balance workloads, track SLAs and escalations, and see how the team is performing, including vendors and Nhancesmart specialists working alongside you.

When compliance expertise sits with a few people, leave, attrition or a new site can break it. Compliance Team Management keeps ownership, history and handovers in the system, so a new team member picks up exactly where the last one left off, and the compliance head can see workload and risk across the whole team.

What it supports

  • Team structure and roles. Central, regional and location teams with owner, reviewer and approver roles.
  • User-based access with DPDP compliance. Access scoped by role, entity and location, with DPDP-aligned encryption and controls.
  • Task allocation. Obligations routed automatically to the right owner, with manual reassignment when needed.
  • Workload and SLA tracking. See who is overloaded, what is due and which SLAs are at risk across the team.
  • Escalation matrices. Multi-level escalation when tasks are overdue, so nothing stalls with one person.
  • Handovers and external users. Task history kept through leave and attrition; vendors and Nhancesmart experts work with scoped access.
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ComplySmart module

AI Intelligence

ComplySmart is an AI-powered compliance management tool. Prompt ComplySmart AI for solutions in plain language, design your own AI reports from live data, and work from a compliance calendar built for your industry, all backed by six AI engines running around the clock.

Instead of searching Acts and circulars, your team asks ComplySmart AI. It answers with the obligation, the applicable state rule and the action to take, and can turn that action into a task in the execution engine.

What it supports

  • Prompt-based solutions. Prompt ComplySmart AI with the details (state, location, industry, headcount and the situation) and get a structured, jurisdiction-specific solution from ComplySmart.
  • User-designed AI reports. Describe the report you need, such as overdue returns by state or vendor risk by site, and ComplySmart AI builds it from your live data.
  • Industry-mapped compliance calendar. A compliance calendar generated for your industry, states and locations, listing every registration, return, renewal and remittance.
  • Statutory applicability. Industry, headcount, state and workforce type in; every applicable law, registration and renewal out.
  • Gap analysis and document AI. Uploaded licences and documents read, classified and compared against what you need.
  • Regulatory change and health score. Daily profile-specific alerts on amendments, and a live Green, Amber or Red score for every entity, location and vendor.
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ComplySmart module

Knowledge & Insights

Knowledge & Insights makes regulatory updates live and instantly available in ComplySmart, filtered to your industry, states and workforce, with Labour Code guidance and expert commentary, so every update arrives with what it means and what to do.

A regulatory update is only useful if you know whether it applies and what to do. Knowledge & Insights pairs each update with its impact on your organisation and, where needed, a task in the execution engine.

What updates does Knowledge & Insights cover? Central and state labour law amendments, EPFO and ESIC notifications, and Labour Code rules.

Who writes the insights? Nhancesmart's labour law specialists, with 20+ years of compliance expertise.

What it supports

  • Live regulatory updates. Central, state, EPFO and ESIC updates made live and instantly available in ComplySmart.
  • Impact on your organisation. Each update mapped to the entities and locations it affects.
  • Action briefs and tasks. What changed, what to do and by when, with a task created for the owner.
  • Instant format and checklist updates. Registers, returns and audit checklists updated for the states affected.
  • Ask ComplySmart AI. Prompt ComplySmart AI with the update and your situation for a specific answer.
  • Expert commentary. Insights and Labour Code guidance from Nhancesmart's labour law specialists.
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Labour Law Compliance Management

Shops & Establishment Compliance

Each state runs its own Shops and Establishment Act, with different registration, renewal, working-hour and holiday rules. ComplySmart tracks them for every office, store and branch in one state-aware dashboard.

A retail chain or a multi-city office network may deal with a dozen versions of the Act at once. Missed renewals and outdated holiday lists are among the most common inspection findings. ComplySmart turns each state's rules into tasks with owners, so nothing depends on local memory.

What does Shops and Establishment Act compliance include? Registration and renewal, working hours, weekly offs, holidays, leave, registers, statutory displays and periodic returns, as set out in each state's Act and rules.

What it supports

  • New registrations. Applicability check and registration for every new office, store, branch or warehouse under the relevant state's Shops and Establishment Act.
  • Renewals and amendments. Validity tracking, renewal tasks and amendments when headcount, address, ownership or business activity changes.
  • Working hours and weekly offs. Opening and closing hours, spread-over, weekly holidays and overtime limits applied per state.
  • National, festival and leave rules. State holiday lists, leave entitlements and encashment rules applied to each establishment.
  • Registers and statutory displays. Required registers and notices identified per location, prepared and kept current.
  • Returns, notices and closure. Periodic returns scheduled, inspection notices logged and closure intimations tracked.
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Labour Law Compliance Management

Contract Labour Compliance

As principal employer, you carry the liability when a contractor defaults on wages, PF or ESIC. ComplySmart manages the full contractor lifecycle, from onboarding to monthly monitoring, with chain-of-custody evidence that protects you.

Contract labour provisions now sit within the OSH Code, but the principal employer's liability for unpaid wages and dues remains. Monthly verification of every contractor's challans, wage records and licences is the control that matters, and ComplySmart runs it for you.

What is contract labour compliance? It is the set of obligations covering contractors and the workers they deploy: licences, wage payment, PF and ESIC remittances, registers and returns, with the principal employer accountable for defaults.

What it supports

  • Contractor onboarding. Licence verification, registration checks and a compliance pre-check before work starts.
  • Principal employer obligations. Registration as principal employer, contractor records and returns tracked per establishment.
  • Wage payment verification. Monthly verification that contract workers are paid correctly and on time, including minimum wages.
  • PF and ESIC remittances. Contractor challans collected and reconciled against the deployed headcount every month.
  • Licence validity and renewals. Contractor licence expiry, headcount limits and renewals monitored with alerts.
  • Vendor score and payment gating. A dynamic vendor score used to approve payments, renewals and new work orders.
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Labour Law Compliance Management

Factory Compliance

Factories now operate under the OSH Code, its Central Rules and each state's rules. ComplySmart tracks licences, safety, welfare, working hours, contractors, registers and returns for every plant in one place.

A static factory compliance checklist is out of date the day a state notifies new rules. ComplySmart keeps the checklist live: each item is a task with an owner and a due date, and it updates when the law does.

Does the Factories Act still apply? It has been subsumed into the OSH Code. Factories now follow the OSH Code, the Central Rules and their state's rules, including any transitional provisions.

What does factory compliance cover? Licences, safety, health, welfare, working hours and overtime, contractors, registers and returns.

What it supports

  • Licence and registration. Factory licence or OSH Code registration, plan approvals, renewals and amendments.
  • Safety obligations. Safety committee meetings, safety officer requirements, hazard controls and accident reporting.
  • Health and welfare. Annual health check-ups, canteen, crèche, first aid, drinking water and restrooms as applicable.
  • Working hours and overtime. Daily and weekly limits, shift rules, overtime wages and night-shift safeguards for women.
  • Registers and returns. Digital registers and periodic returns prepared per plant under the new rules.
  • Contract labour at the plant. Contractor verification linked to each plant, protecting the occupier and principal employer.
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Labour Law Compliance Management

Industry-Specific Compliance

A construction site, a pharma plant and an IT campus carry very different obligations. ComplySmart's Statutory Applicability Engine maps the Acts that apply to your sector, headcount and states, so you comply with what applies and stop tracking what doesn't.

During onboarding you profile your industry, locations, workforce type and contractors. The applicability engine then maps every applicable law, licence, return and deadline, and updates the map when you open a new site or a state changes its rules.

Why does industry-specific compliance matter? Several labour laws apply only to particular sectors or workforce types. Mapping by industry avoids both missed obligations and wasted effort on laws that don't apply.

What it supports

  • Industry applicability mapping. Sector-specific Acts, registrations and returns mapped from your industry, headcount and states.
  • Construction and infrastructure. BOCW registration and cess, inter-state migrant worker obligations and site-level records.
  • Manufacturing and pharma. Factory, contractor, safety and documentation obligations with stringent audit trails.
  • Retail, logistics and FMCG. S&E across outlets and high-density contract labour compliance at warehouses.
  • BFSI, IT/ITES and energy. Multi-state establishment compliance, POSH, DPDP readiness and multi-site returns.
  • Change as you grow. Applicability re-run automatically when you add a site, cross a headcount band or enter a new state.
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Labour Law Compliance Management

Environment, Health & Safety Compliance

EHS obligations sit right next to labour law on the shop floor, but they usually live in a separate tracker. ComplySmart brings environmental consents, safety obligations and health requirements into the same execution engine, with the same owners, alerts and evidence trail.

Plant heads answer to one inspector at a time but many regulators over a year. Keeping EHS and labour obligations in one tool gives them a single task list, a single calendar and a single health score for the site.

What does EHS compliance mean? Environment, Health and Safety compliance covers environmental consents and approvals, workplace safety obligations and worker health requirements.

Is EHS separate from labour law compliance in ComplySmart? No. EHS obligations use the same execution engine, dashboards and audit trail as your labour law compliance.

What it supports

  • Environmental consents. Consents and approvals recorded with validity dates, renewal tasks and owners.
  • Safety programme tasks. Safety committee meetings, inspections, drills and incident reporting scheduled per site.
  • Health requirements. Periodic medical examinations and welfare obligations tracked for eligible workers.
  • Hazard and incident records. Incidents, near-misses and corrective actions logged against the site.
  • EHS audits. Internal and external EHS audits run on checklists, with findings turned into tasks.
  • One site health score. EHS and labour obligations roll into a single compliance health score per location.
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Audit Management

Vendor Audit Management

Vendor audits fail when every auditor uses a different checklist. ComplySmart standardises vendor compliance audits, verifies licences, wage records and PF/ESIC challans, and turns the result into a vendor score your procurement and HR teams can act on.

A vendor compliance audit is only useful if it changes behaviour. Linking scores to payments and renewals gives vendors a reason to fix gaps quickly, and gives you documented evidence of due diligence.

What is a vendor compliance audit? A structured check that a vendor or contractor meets its labour law obligations: licences, wages, PF/ESIC remittances, registers and returns.

How often should vendors be audited? Monthly verification of remittances and wages, with a deeper periodic audit, is the standard most principal employers follow.

What it supports

  • Audit planning. Vendor audit calendar by site, contractor and risk level, with auditors assigned.
  • Standard vendor checklist. One detailed checklist applied consistently across vendors, states and auditors.
  • Document verification. Licences, wage registers, attendance and PF/ESIC challans checked against obligations.
  • Vendor self-submission. Vendors upload documents directly; every submission refreshes their score.
  • Findings and remediation. Non-compliances assigned to the vendor with deadlines, reminders and re-verification.
  • Vendor scorecards. Dynamic scores and trends used for renewals, payments and procurement decisions.
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Audit Management

Payroll Audit Management

Payroll is where labour law meets money, and where the Labour Codes changed the most. ComplySmart audits your payroll against minimum wages, the new wage definition, statutory deductions and contributions, state by state.

The uniform definition of wages raises the PF, gratuity and bonus base for many salary structures. A payroll compliance audit tells you the exposure and the fix before it becomes a back-payment with interest.

What does a payroll compliance audit check? Minimum wages, the wage definition, statutory deductions and contributions, overtime, bonus, gratuity and full-and-final settlement timelines.

Does ComplySmart integrate with our payroll system? Yes. ComplySmart integrates with HRMS and payroll systems so audits run on your actual data.

Can we audit contractors' payroll too? Yes. Contractor wage records and challans can be audited through Vendor Audit Management. Book a live demo of ComplySmart.

What it supports

  • Minimum wage compliance. Wages checked against state minimum wages, VDA revisions and the national floor wage.
  • Labour Code wage definition. Salary structures tested against the 50% rule and its effect on PF, gratuity and bonus.
  • Statutory deductions. PF, ESIC, Professional Tax and LWF deductions and remittances reconciled.
  • Overtime and bonus. Overtime rates, bonus eligibility and payment timelines reviewed.
  • Gratuity and F&F. Gratuity provisioning, fixed-term gratuity and two-day full-and-final settlement checked.
  • Exposure report. Findings quantified by financial exposure with a prioritised remediation plan.
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Audit Management

Labour Code Audit Management

The four Labour Codes are in force and states are notifying their rules. ComplySmart's Labour Code audit maps your wage structures, policies, registers, returns and contractor practices against each Code and your states' rules, then turns every gap into a task.

An audit gives you the gap list; ComplySmart gets you from there to Labour Code compliant. Each gap becomes a task with an owner, and registers and return formats switch to Labour Code-complied formats as states notify their rules.

What is a Labour Code audit? An assessment of your current practices against the Code on Wages, the Industrial Relations Code, the Code on Social Security and the OSH Code, plus your states' rules.

What it supports

  • Code on Wages readiness. Wage definition, minimum and floor wage, payment timelines and bonus provisions.
  • Social Security Code readiness. PF, ESIC, gratuity for fixed-term staff, maternity and gig worker provisions.
  • OSH Code readiness. Registration, safety, welfare, working hours, health check-ups and contract labour.
  • IR Code readiness. Standing orders, grievance redressal committees, retrenchment and notice provisions.
  • State rule mapping. Each finding mapped to the rules notified by your states, and updated as more are notified.
  • Gap-to-task conversion. Every gap becomes an owned task until you are Labour Code compliant.
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License Management

E-License Vault

The E-License Vault is an encrypted, searchable repository for every licence and registration your organisation holds, with expiry tracking built in. Find any licence for any location in seconds, and never let one lapse.

Shared drives store files; they don't know when a licence expires or who owns the renewal. The E-License Vault links each licence to its obligation, its owner and its renewal date.

What is an e-license vault? A secure digital repository for licences and registrations that also tracks their validity and renewals.

Who can see our licences? Only users you authorise. User-based access management controls who can view, upload or approve.

Can inspectors be shown licences from the vault? Yes. Licences can be retrieved instantly for any location during an inspection. Book a live demo of ComplySmart.

What it supports

  • Encrypted storage. Every licence and registration stored with encryption and DPDP-aligned access controls.
  • Automatic data extraction. Document AI reads licence numbers, validity and conditions from each upload.
  • Instant search and retrieval. Find any licence by entity, location, type, number or expiry in seconds.
  • Expiry tracking. Validity monitored continuously with renewal tasks created well before expiry.
  • Version history. Renewed and amended licences kept with a full history.
  • Inspection readiness. Licences for any location retrieved instantly during an inspection.
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License Management

Bizcomply

Bizcomply provides integrated access to the portals used for filing online licence applications. Apply, renew and track licences from inside ComplySmart, using the data and documents you already hold, and store every approval in the E-License Vault.

Licence applications usually mean logging into separate portals, retyping details and chasing status by email. Bizcomply brings that into ComplySmart, so the application, its documents, its status and the final licence all sit against the same establishment.

What is Bizcomply? Bizcomply is ComplySmart's module for filing online licence applications through integrated portal access, then tracking them to approval.

Do we still need to log into each portal separately? Bizcomply gives integrated access from inside ComplySmart, and reuses your stored data and documents for each application.

What it supports

  • Integrated portal access. Access government licensing portals from inside ComplySmart to file online licence applications.
  • Pre-filled applications. Entity, location and workforce details already held in ComplySmart reused, so data isn't retyped.
  • Document readiness. Supporting documents pulled from the E-License Vault and checked before submission.
  • Application status tracking. Every filed application tracked from submission to approval, with owners and follow-ups.
  • Acknowledgements and approvals. Acknowledgements and issued licences stored in the vault and linked to the obligation.
  • Renewals through the portal. Renewal applications raised from the same integrated access when a licence nears expiry.
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Internal Controls

Centralized Repository

The Centralized Repository holds every challan, return, register, licence and notice in one encrypted, searchable place, each auto-linked to the obligation it proves.

When documents are linked to obligations as they arrive, an inspection becomes a retrieval exercise. Customers report inspections taking hours instead of days.

What goes into the Centralized Repository? Challans, returns, registers, licences, notices, audit reports and any document that evidences an obligation.

Is the repository secure? Yes. It is encrypted, access-controlled and backed by ISO 27001, 27017, 27018 and SOC 2 Type II controls.

Can we migrate existing documents? Yes. Bulk uploads are classified by Document AI during onboarding. Book a live demo of ComplySmart.

What it supports

  • Single source of truth. Registers, returns, declarations, forms, challans, licences, notices and audit reports in one place.
  • Checklist-driven document pull. Choose a law, location or audit type; ComplySmart provides the checklist and pulls every matching document.
  • Pre-audit of documents. Prepared documents checked against the checklist so gaps are visible before an auditor sees them.
  • Auto-linking and Document AI. Uploads classified automatically and attached to the obligation and period they evidence.
  • Version control and access. Every revision kept, with user-based access by role, entity and location.
  • Bulk evidence packs. Documents for many locations or periods pulled together in minutes.
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Internal Controls

Compliance Registers

Registers are where most inspection findings start. ComplySmart's compliance register preparation tool maps the applicable labour Acts to your industry and each state, lets you run registers instantly or prepare them in bulk from your workforce data, and pre-audits every register before it is final, in Labour Code-complied formats.

Preparing wage, attendance, overtime, leave and contractor registers by hand across states is slow and error-prone. Automating it removes retyping, keeps formats current and links each register to its obligation.

What is a compliance register preparation tool? Software that identifies the statutory registers each location must maintain and prepares them from your data in the prescribed formats.

What it supports

  • Run registers instantly. Generate any register for any establishment and period on demand, from HRMS, payroll, attendance and Attendenz data.
  • Bulk register preparation. Prepare registers for many locations, states and periods in one run, instead of one at a time.
  • Industry and state mapping. Registers required for your industry, each state and the applicable labour Acts identified automatically.
  • Labour Code formats. Prescribed and Labour Code-complied formats that update instantly when states notify new rules.
  • Pre-audit before finalising. Every prepared register is pre-audited against the checklist, with exceptions flagged for correction.
  • Pull with related documents. Registers pulled together with declarations, forms and returns for audits and inspections.
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Internal Controls

Compliance Returns

Half-yearly, annual and event-based returns differ by law and state. ComplySmart schedules every return, prepares it from your data, routes it for review and stores the acknowledgement against the obligation.

Returns slip because they are infrequent and owned by whoever remembers. ComplySmart gives each return an owner and a deadline, and escalates automatically when it is late.

Which returns does ComplySmart track? Statutory returns under central and state labour laws, including periodic and event-based returns.

Can ComplySmart file returns for us? The platform prepares and tracks returns; Nhancesmart's experts can handle filing as a managed service.

How are late returns handled? Overdue returns escalate automatically to the responsible owner and their manager. Book a live demo of ComplySmart.

What it supports

  • Returns calendar. Every periodic and event-based return by law, state and location, with due dates.
  • Preparation from data. Returns drafted from registers, payroll and workforce data.
  • Review and approval. Maker-checker controls before anything is filed.
  • Filing status. Filed, pending and overdue returns visible on the dashboard.
  • Acknowledgements. Filing acknowledgements stored and linked to the obligation.
  • Escalation. Overdue returns escalate automatically to the owner and their manager.
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ComplySmart platform

Dashboards & Access Control

Every module in ComplySmart feeds one unified compliance dashboard, from a single outlet to the board. User-based access management with DPDP compliance makes sure each person sees exactly what they should, and nothing more.

Senior management needs one view of compliance health, not a hundred spreadsheets. ComplySmart's dashboard rolls every obligation, audit and vendor score into a single health score, with drill-down to the evidence behind it.

Compliance data includes sensitive workforce and contractor information. ComplySmart applies role-based access, encryption and DPDP-aligned controls, backed by ISO 27001, 27017, 27018 and SOC 2 Type II, with regular VAPT and penetration testing.

What does the ComplySmart compliance dashboard show? Health scores, overdue and upcoming obligations, audit findings, vendor scores and return status, by entity, state, location and vendor.

What it supports

  • Unified compliance dashboard. Enterprise view with drill-down to any entity, state, site or vendor.
  • Board-level health score. Green (90–100), Amber (75–89) and Red (below 75) zones with the actions behind them.
  • Compliance reports. Wages, vendor scores, return status, audit findings and trends, ready to export.
  • User-based access management. Roles control which entities, locations and data each user can view, edit or approve.
  • DPDP-compliant data handling. Encryption, access controls and DPDP-aligned handling of workforce data.
  • Certified security. ISO 27001, 27017, 27018, SOC 2 Type II, VAPT and regular penetration testing.
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ComplySmart solution

ComplySmart Platform

For organisations with an in-house compliance team that wants to stop chasing spreadsheets. ComplySmart gives them the execution engine, six AI engines and a live compliance dashboard; Nhancesmart provides onboarding and support.

This model suits HR and compliance teams that want control and speed without adding headcount. Your team works in ComplySmart every day: the platform tells them what applies, what is due and what is late, and records the evidence as work is done. Leadership gets a live compliance health score instead of monthly spreadsheets, and Nhancesmart is on hand when a specialist is needed.

Who is the platform-only model for? Organisations with an in-house compliance or HR team that want to run compliance themselves on ComplySmart.

Can we add managed services later? Yes. You can move to Platform + Managed Execution at any time.

What it supports

  • Full platform access. All modules and all six AI engines for your in-house team.
  • Guided onboarding. Organisation profiling and obligation mapping in a four-week go-live.
  • Automated execution. Tasks triggered, assigned and escalated without manual chasing.
  • Dashboards for every level. From location owners to the board, each with the right access.
  • Integrations. HRMS and payroll data connected so registers and returns build themselves.
  • Priority support. Nhancesmart support when your team needs it, with optional audits.
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ComplySmart solution

Platform + Managed Execution

ComplySmart gives you visibility and control; Nhancesmart's labour law specialists do the hands-on execution. You see every task, document and score in real time while experts complete the work.

It is designed for organisations with many locations, states or contractors, where the volume of filings outgrows an in-house team. Nhancesmart's specialists complete the hands-on work inside ComplySmart, so every registration, register, return and audit they handle is visible to you with its documents attached. You keep full visibility and control; we carry the execution load.

What does Nhancesmart do in this model? Our experts execute registrations, registers, returns, renewals and audits, while you track everything in ComplySmart.

Do we still own our data? Yes. Your data stays in your ComplySmart account with access you control.

What it supports

  • Everything in the platform. Full ComplySmart access, dashboards and AI for your team.
  • Expert execution. Nhancesmart specialists complete registrations, renewals, registers and returns.
  • Audits on the platform. Vendor, payroll and Labour Code audits conducted by our audit team.
  • Advisory. Labour law advice on complex or state-specific obligations.
  • Shared visibility. Every task our experts complete is visible to you in real time, with evidence.
  • One accountable partner. A named team responsible for outcomes, not just software.
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ComplySmart solution

Fully Managed Compliance

For organisations that want compliance handled entirely by specialists. Nhancesmart runs your statutory compliance end to end, and ComplySmart's dashboard shows you and your board exactly where things stand.

Choose this when you want statutory compliance off your team's desk entirely. Nhancesmart becomes your compliance function: we map your obligations, handle registrations, licences, registers, returns, remittance checks and contractor compliance, and support you during inspections. Because everything runs on ComplySmart, you and your board can see status, evidence and risk at any time, without asking for a report.

Is fully managed compliance available pan-India? Yes. Nhancesmart works across 28+ states.

How do we see what's been done? Everything is recorded in ComplySmart with documents linked to each obligation.

What it supports

  • End-to-end ownership. Nhancesmart runs your statutory compliance across all locations.
  • Registrations and licences. Applications, renewals and amendments handled for you.
  • Registers, returns and remittances. Prepared, filed and verified every cycle.
  • Contractor compliance. Vendor onboarding, monthly verification and audits.
  • Inspection support. Specialists support inspections and responses to notices.
  • Board reporting. ComplySmart's dashboard shows status and evidence at any time.
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ComplySmart solution

End-to-End Compliance Execution

Compliance rarely fails because teams don't know the rules; it fails because hundreds of obligations never get consistently executed. ComplySmart and Nhancesmart close that gap: profile, discover, close the gaps, govern continuously.

Most compliance programmes stop at tracking: a list of dates and a reminder email. End-to-end execution goes further. Every obligation is discovered by AI, turned into a task with an owner and deadline, escalated automatically if it slips, and closed only when the evidence is attached. The result is zero missed events, continuous audit readiness and far less manual follow-up.

What does end-to-end compliance execution mean? Every obligation is identified, assigned, completed and evidenced, rather than only tracked.

How long until we're live? Standard go-live is four weeks.

What it supports

  • Profile. Industry, locations, workforce type and contractors mapped in minutes.
  • Discover. Every applicable law, licence, return and deadline mapped by AI.
  • Execute. Tasks auto-triggered with owners, deadlines and escalation.
  • Evidence. Documents linked to each obligation as work is completed.
  • Close gaps. The gap analyzer surfaces risk and prioritises remediation.
  • Govern. Live health scores, change alerts and board-ready reporting.
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ComplySmart solution

Labour Code Readiness

The four Labour Codes are in force and states are notifying their rules. We audit your readiness, help you restructure wages and policies, and keep registers and returns in Labour Code-complied formats as states move.

The Labour Codes change how wages are defined, how quickly dues are settled and which registers and returns you maintain, and states are notifying their own rules at different speeds. We combine a structured readiness audit with the platform's Labour Code Audit Engine, so you know your exposure, fix it in the right order and stay compliant as each state moves.

Are the Labour Codes in force? Yes. The Codes took effect in November 2025 and the final Central Rules were notified in May 2026.

What it supports

  • Readiness audit. Your practices assessed against all four Labour Codes and your states' rules.
  • Wage restructuring. Salary structures tested against the 50% rule, with cost impact modelled.
  • Policy and document updates. Appointment letters, standing orders and HR policies aligned.
  • Process changes. Two-day full-and-final settlement, health check-ups and grievance committees set up.
  • Labour Code-complied registers and returns. Formats switched as states notify their rules.
  • Ongoing state tracking. New state notifications mapped and actioned as they arrive.
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ComplySmart solution

Principal Employer & Contractor Compliance

When a contractor defaults, the principal employer is liable. ComplySmart and Nhancesmart onboard, verify, audit and score every contractor, and build the chain-of-custody evidence that protects you.

Contract labour is where most principal employers carry hidden risk: a single contractor defaulting on wages or PF can create liability for you. This solution verifies every contractor before they start, checks wages and challans every month, audits them against a standard checklist and scores them, so your procurement and HR teams can act before a default becomes a notice.

Why is the principal employer liable? Labour law holds the principal employer responsible for contractors' unpaid wages and dues, so verification is essential.

How many vendors can ComplySmart handle? Customers track 300+ contractor organisations each; 85K+ vendor contracts are tracked in total.

What it supports

  • Contractor onboarding. Licence and registration checks before work starts.
  • Monthly verification. Wages, PF/ESIC challans and attendance verified every month.
  • Vendor audits. On-site and document audits on a standard checklist.
  • Vendor scoring. Dynamic scores used for payments, renewals and new work orders.
  • Remediation follow-up. Findings tracked with vendors until closed.
  • Chain-of-custody evidence. Documentation that protects the principal employer against vicarious liability.
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ComplySmart solution

Multi-State Compliance

Labour is a Concurrent List subject, so each state runs its own rules. ComplySmart maps each location to its state and gives you centralized visibility with decentralized execution.

Because labour is a Concurrent List subject, every state has its own minimum wages, holidays, working-hour rules, registers and returns. Running this from one central spreadsheet breaks quickly. ComplySmart maps each location to its state automatically, gives local owners their own task lists and escalations, and gives the central team a single enterprise view with drill-down to any site.

How does ComplySmart handle state differences? Each location follows its state's version of the law for wages, hours, holidays, registers and returns.

Can regional managers see only their region? Yes. User-based access management limits each user to their entities and locations.

What it supports

  • State-wise obligation mapping. Each location follows its state's rules for wages, hours, holidays, registers and returns.
  • Local owners. Location-level owners with escalation to regional and central teams.
  • Regional access. Regional managers see only their entities and locations.
  • State rule changes. Amendments and new rules mapped to the locations they affect.
  • Enterprise dashboard. Centralized visibility across 28+ states and 1,200+ locations.
  • Local execution support. Nhancesmart specialists for state-specific registrations and filings.
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ComplySmart solution

Audit & Inspection Readiness

Sudden labour department inspections trigger scramble mode. With every document linked to its obligation and a live health score for every site, ComplySmart customers report inspections taking hours instead of days.

Inspections rarely arrive with notice, and the usual scramble is finding documents, not doing the work. With ComplySmart, documents are linked to obligations as they are created, every site has a live health score, and Nhancesmart can run mock inspections to catch gaps first. When the inspector arrives, the evidence for any law, site or period is ready in minutes.

What does always-on audit mode mean? Documents are linked to obligations as they are created, so the evidence for any period is ready at any time.

Can Nhancesmart support us during an inspection? Yes. Our specialists support inspections and responses to notices.

What it supports

  • Always-on audit mode. Evidence linked to obligations as it is created.
  • Instant evidence packs. Documents for any site, law or period retrieved in minutes.
  • Site health scores. Know which locations are Green, Amber or Red before an inspector arrives.
  • Mock inspections. Nhancesmart specialists run mock audits and fix findings.
  • Notice handling. Inspection notices logged, assigned and responded to on time.
  • Faster inspections. Customers report inspections taking hours instead of days.
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ComplySmart solution

Board-Level Compliance Governance

Directors need evidence of oversight, not raw data. ComplySmart's governance, risk and control framework rolls every obligation into a compliance health score with role-based accountability and board-ready audit trails.

Directors are expected to show oversight of statutory compliance, but raw trackers don't give them that. This solution applies governance, risk and control to labour compliance: clear ownership, maker-checker reviews, escalation matrices and a compliance health score by entity, state and vendor. Boards get concise, evidence-backed reporting, and the compliance team gets a single source of truth.

What does the board see? A compliance health score by entity, state and vendor, with Green, Amber and Red zones and the actions behind them.

Is it a GRC tool? Yes. Internal Controls applies governance, risk and control to labour compliance.

What it supports

  • Compliance health score. One score per entity, state and vendor, with Green, Amber and Red zones.
  • Governance, risk and control. Defined ownership, maker-checker reviews and escalation matrices.
  • Risk and exposure. Gaps mapped to severity and financial exposure.
  • Board-ready reports. Periodic compliance reports with trends and actions.
  • Audit trail. Evidence of oversight for directors and auditors.
  • Periodic reviews. Nhancesmart compliance reviews and remediation planning.
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ComplySmart solution

Solutions by Role

Compliance touches HR, finance, legal, operations and procurement. Here is how ComplySmart and Nhancesmart help each role.

Compliance is shared work, and each role needs a different view of it. ComplySmart's user-based access management gives HR, finance, legal, operations, procurement and the board their own dashboards and permissions, all drawing on the same underlying data. That way, everyone works from one source of truth while seeing only what is relevant, and sensitive workforce data stays protected.

Can each role have its own view? Yes. User-based access management gives each role the dashboards and data it needs.

What it supports

  • CHRO & HR. Stop chasing deadlines: every obligation has an owner, registers are prepared automatically and returns are tracked.
  • CFO & Finance. See financial exposure from compliance gaps in reports built for finance, and verify payroll against the Labour Codes before back-payments arise.
  • Compliance & Legal. Run the compliance team with clear roles, SLAs and escalations, backed by regulatory intelligence and a full evidence trail.
  • Board & CXO. One view of compliance health with role-based accountability and board-ready reports.
  • Plant & Factory Heads. Factory, safety and contractor obligations as one task list per plant.
  • Procurement. Vendor audits and dynamic vendor scores that inform renewals and payments.
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ComplySmart solution

Solutions by Industry

Deployed across India's most compliance-critical sectors, wherever workforce density, multi-location spread and contractor ecosystems demand execution-grade automation.

Compliance obligations depend heavily on your sector: a factory, a warehouse network, a construction site and a retail chain each face different Acts, registrations and risks. ComplySmart's Statutory Applicability Engine maps what applies to your industry, headcount and states, and the platform's modules are configured to the realities of your workforce, locations and contractor ecosystem.

Does ComplySmart work for smaller companies? Yes. The Standard plan suits growing businesses with up to 25 users.

What it supports

  • Manufacturing & Factories. OSH Code, contract labour, ESIC and PF tracked across every plant, shift and state.
  • Logistics & Warehousing. Real-time vendor scoring and state-specific wage tracking for high contract-labour density.
  • Infrastructure & Construction. BOCW and inter-state migrant compliance with chain-of-custody principal-employer protection.
  • Retail & FMCG. S&E compliance across hundreds of outlets in one state-aware dashboard.
  • Pharma & Healthcare. HR compliance with stringent audit trails, POSH and DPDP-aligned handling.
  • BFSI & Multi-State Enterprises. Centralized visibility with decentralized execution and board-ready reporting.
  • Energy & Power Utilities. Auto-triggered tasks for contractor labour, safety compliance and multi-site returns.
  • IT/ITES & Start-ups. S&E, flexible work norms, POSH and DPDP readiness handled from day one.
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